Webinars

"Webinar" can describe several different setups. You might be watching someone else's webinar, hosting a live session for remote attendees, combining an on-site audience with a stream, or producing a broadcast with presenters and slides. JotMe works from the live audio available on the computer; how you set it up depends on who needs the translation and where they should receive it.

Find your webinar use case#

Use case	How JotMe is used	Best next step
You are watching a webinar	Run JotMe on your own computer and translate the webinar audio for yourself. The webinar host does not need to use JotMe.	Start with the online meeting setup.
You are hosting a webinar	Run JotMe alongside the webinar platform. It does not join as a bot. Share captions or translated voice with attendees by URL or QR code.	Choose URL or QR code.
You are running a hybrid webinar	Capture the session's audio once, then serve remote and on-site attendees through links, QR codes, or a shared display.	Review Events and conferences.
You are producing a broadcast	Add a JotMe transcript or Subtitle Camera feed to the production layout. This works well when the primary presenter remains pinned.	Use the Subtitle Camera setup.
You are presenting slides or training material	Keep the presentation as the main content and share JotMe separately, or place the transcript beside the slides in the production layout.	Choose URL, QR code, or a shared display.

These cases can overlap. For example, a hybrid webinar may use a QR code for the on-site audience, a URL for remote attendees, and Subtitle Camera in the recorded broadcast.

Choose how to share the translation#

Delivery method	Best for	What the audience receives
URL	Registration emails, calendar invitations, chat, or a link posted during the webinar	Each attendee opens the browser experience and selects their translation language.
QR code	Waiting screens, opening slides, and viewers joining from another device	Attendees scan the code and open the same browser experience as the URL.
Shared JotMe display	A webinar that can show one shared caption view	Share the maximised transcript window or include it in the production layout.
Subtitle Camera	A webinar that keeps one or two presenter videos pinned	OBS embeds captions in the primary presenter's camera feed, keeping them visible without a separate link.

The URL and QR code can be generated before the webinar or while it is live. Follow the URL guide for link creation and JotMe Chat invitations, the QR code guide for audience display, and Captions or voice for the participant experience.

Choose Caption or Voice#

• Caption gives each attendee the original speech and live translated text in the browser.
• Voice gives each attendee voice-to-voice translation on their own device while keeping the translated transcript visible. Headphones prevent translated audio from feeding back into the webinar.

See Captions or voice for the actual audience views, controls, and setup. That page is the source of truth for the participant experience.

Use Subtitle Camera with pinned presenters#

Subtitle Camera is especially effective when the webinar layout keeps one or two presenter videos pinned. Apply it to the primary presenter's feed so captions remain on screen while slides, questions, or other speakers appear elsewhere in the layout. The audience does not need to open a browser link.

This method displays shared captions rather than giving every attendee a personal language choice. It requires OBS and supports up to two displayed languages. Follow the Subtitle Camera setup.

Share a JotMe display with a presentation#

You can also share the maximised JotMe transcript window as the webinar's display. This works when the audience should follow one shared caption view. During a slide presentation, keep JotMe on a second display, switch between the slides and transcript, or combine both in the webinar production layout.

If each attendee needs a different language or translated voice, share the URL or QR code instead of relying only on the shared display.

Run the webinar#

1. Follow the online meeting setup and select the microphone, spoken-language model, and translation language.
2. Prepare the URL, QR code, shared display, or Subtitle Camera before attendees join.
3. Put the joining option on the waiting screen or opening slide, and monitor the transcript on a second display without covering the presentation.

Ask JotMe can give a moderator a recap from what has been said so far.

Afterwards#

Stopping generates the meeting notes and stores the recording.