Events and conferences

Each JotMe account can host one live translation session at a time. A session follows one audio feed—for example, a panel discussion, keynote, or workshop. Everyone connected to that session can receive captions or translated voice in their chosen language, on a shared display, embedded in a speaker's camera feed, or on their own device.

Choose how to deliver the translation#

Delivery method	Best for	What attendees receive
Shared screen or projector	An audience that can follow one translated language together	Show or share the maximised JotMe transcript window. No attendee setup is required.
QR code	Conferences, stages, and walk-in audiences	Put the code on a slide or sign. Attendees scan it and open the live translation in a browser.
URL	Direct invitations before or during the event	Send the joining link by calendar invitation, email, JotMe Chat, or any other messaging channel.
Subtitle Camera	Online or hybrid conferences where attendees can pin the speaker's video	Embed captions in the speaker's camera feed with OBS. Attendees watch the same caption language without opening a link.

The QR code and URL open the same browser experience, and both can be generated before the event or while it is running. Attendees do not need JotMe accounts, and each person can select the language they want to receive. Follow the URL guide or QR code guide for its setup.

To keep the URL and QR code attached to a scheduled event, start from Calendar. For when the link becomes active and how to share it through chat, see Share with a URL.

For an online or hybrid conference, Subtitle Camera is useful when attendees can pin the speaker's video. The captions remain visible inside that feed as the meeting layout changes. It requires OBS; follow the Subtitle Camera setup.

Choose Caption or Voice#

• Caption lets attendees read the original speech and live translation. This is usually the simplest choice for a large audience.
• Voice provides voice-to-voice translation on each attendee's device while the translated transcript remains visible. Provide each attendee with an earpiece or headphones so translated audio does not play back into the event microphone.

The host selects one of these modes before sharing. See Captions or voice for the actual participant UI and controls.

Use Event pricing to enter the number of concurrent hosts, event hours, delivery method, and audience size. It calculates the required live translation minutes and an estimated Team plan price in one place.

Run the conference or event#

For an on-site conference or event, use one host computer for each stage, room, or audio feed. Select the microphone or event audio source you tested during rehearsal, choose Caption or Voice, then prepare the screen, QR code, URL, or Subtitle Camera feed you plan to use.

For an online or hybrid conference, run JotMe alongside the meeting platform. See the online meeting setup.

What matters at event scale is the staging:

• Display the QR code or joining URL before you start speaking, not once the audience is already listening.
• Leave it on screen through the introduction, so late arrivals can still join.

Before the doors open#

• Run a rehearsal with the exact microphone and session setup; audio routing is the thing that fails on the day.
• Test the attendee browser flow on a phone and test Voice with headphones if you plan to offer it.
• Confirm that your plan has enough live translation minutes for the audience and event duration.